PUBLIC NOTICE
ORDINANCE NO. 17...
PUBLIC NOTICE
ORDINANCE NO. 17...
PUBLIC NOTICE
ORDINANCE NO. 178, 2025
AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AMENDING THE RULES AND
REGULATIONS FOR ANY SPECIAL EVENT OCCURRING UPON OR WITHIN CITY PROPERTY,
STREETS, SIDEWALKS, RIGHTS-OF-WAY AND PARKS OF THE CITY OF ASHLAND TO
BE KNOWN AND COMMONLY REFERRED TO AS THE Â"SPECIAL EVENT ORDINANCEÂ" AND
REPEALING ORDINANCE NO. 157, SERIES OF 2020, AS PREVIOUSLY AMENDED BY ORDINANCE
NO. 103, SERIES OF 2022, AND ORDINANCE NO. 178, SERIES OF 2022.
* * * * * * * * * * * * * * * *
WHEREAS, the City recognizes the continued need to encourage and promote events
for the greater good, cultural diversity and promotion of the City. Some gatherings and organized
activities, due to their size and special requirements, may place unique demands on public resources
or pose a danger to public health, safety and welfare. In order to plan for these demands on public
resources and ensure that public health and safety is protected, it is necessary that the City receive
advance notice of these events. The provisions of this Chapter are intended to address those concerns
and are not intended to place unnecessary burden on any right of association or freedom of
expression. This ordinance shall be known as the Â"Special Event Ordinance.Â"
NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF ASHLAND, KENTUCKY:
SECTION 1. DEFINITIONS.
Applicant means a person who has fi led a written application for a Special Event Permit.
City means the City of Ashland, Kentucky.
City Park means any property in the City designated as a park, playground, recreational
facility, swimming pool or hike and bike path, specifi cally including without limitation, Central
Park, the Port of Ashland and Broadway Square, and shall include buildings, stages, parking lots
and driveways in such areas.
First Amendment Activity means all expressive and associative activity on public
streets, sidewalks and in parks, that is protected by the United States and Kentucky Constitutions,
including speech, press, assembly and the right to petition, but does not include commercial advertising.
First Amendment Event means an event where the sole or principal object is First
Amendment Activity.
Parade means any assembly, march, demonstration or procession upon public streets,
sidewalks or parks within the City including persons, animals, or vehicles that is reasonably likely to
interfere with the normal fl ow or regulation of traffi c or use of streets, sidewalks, parks and related
facilities.
Permittee means the person to whom a Special Event Permit is granted pursuant to this
Ordinance.
Person means any individual, entity, association or organization.
Special Event means a temporary event, gathering or organized activity, including but
not limited to Parades, bike races, marathons, walk-a-thons, charity running events, fi reworks displays,
concerts, carnivals, other types of races and festivals, First Amendment Events, or any other
event which involves one or more of the following activities:
1. Closing a public street;
2. Blocking or restricting City-owned property;
3. Blocking or restricting usual and customary use of or access to City streets, sidewalks,
or rights-of-way;
4. Blocking or restricting access to or limiting use of City Parks;
5. Sale of merchandise, food or beverages on City-owned property;
6. Erection of a tent on City-owned property;
7. Installation of a stage, band-shell, trailer, van, portable building, grandstand or bleachers
on City-owned property or exclusive use of such existing facilities;
8. Placement of temporary no-parking signs in a public right-of-way or on City-owned
property; or
9. Placement of pedestrian boundary markers on City-owned property.
Special Event Permit means written authorization from the City Manager or his designee
to hold a specifi c Special Event.
SECTION 2. PERMIT REQUIRED
A. It shall be unlawful for any Person to hold a Special Event, sponsor a Special Event or
cause a Special Event to be held without fi rst having obtained a Special Event Permit from
the City. Any person violating this section of this ordinance shall be subject to a fi ne of not
less than $100.00 nor more than $1,000.00 per occurrence.
B. No Special Event Permit shall be denied, nor shall the Applicant be given less favorable
consideration as to time, manner, or place based upon:
1. race, color, creed, religion, gender, domestic relationship status, sexual orientation,
transgender, gender identity or gender expression, national origin, or political affi liation
of the Applicant and/or the participants of the Special Event;
2. the message of the Special Event, or the identity or associational relationships of
the Applicant and/or participants; or
3. any assumption or predictions as to the amount of hostility which may be aroused
in the public by the content of speech or message conveyed by the Special Event, provided
that reasonable accommodation as to time, manner, and place may be required
in order for the City to provide the resources necessary for police, fi re and emergency
services to preserve and protect public health, safety and welfare.
C. A Special Event Permit is not required for:
1. Processions of vehicles operated in compliance with ordinary traffi c laws or a procession
of pedestrians along or upon public sidewalks, public parks, or private property;
or
2. First Amendment Activity conducted entirely on sidewalks, in public parks or on
private property which does not interfere with the natural fl ow or progress of traffi c,
or the use of streets, sidewalks, parks or related facilities, other previously scheduled
events; or
3. Events conducted under the supervision of or with the permission of a governmental
entity on property owned, leased, or operated by a governmental entity other
than the City, if the event does not require the closing or rerouting of a public street,
the entity employs certifi ed peace offi cers to provide security for the event, and the
entity adopts and provides to the City, a written plan addressing emergency services,
crowd, traffi c and parking control.
SECTION 3. APPLICATION FOR PERMIT
A Special Event Permit shall not be issued until a completed Special Event Permit Application
has been fi led with the City Manager upon the form developed by the City Manager for that
purpose, together with any additional information requested, and payment of all applicable fees are
received by the City.
SECTION 4. PERMIT APPLICATION REQUIREMENTS
A. Applicant shall fi le a Special Event Permit Application with the City upon forms
provided by the City.
B. The Special Event Permit Application shall set forth as a minimum the following
information:
1. The name, address and telephone number of the Applicant and the name, address
and telephone number of ApplicantÂ's designated representative if Applicant is an entity,
association or organization.
2. The name, address and telephone number of the Person conducting the Special
Event if diff erent from the Applicant with a written statement from the Person conducting
the Special Event showing ApplicantÂ's authority to make the Special Event
Permit Application.
3. The name, address and telephone number of the person who will be the event representative
and who will be responsible for conducting the Special Event.
4. The proposed location(s) for the Special Event.
5. The purpose of the Special Event.
6. The date(s) and time(s) the Special Event will start and terminate.
7. The time at which on-site activities in preparation for the Special Event will begin.
8. The date when cleanup of the property will be complete.
9. The approximate number of persons who are attending per day for the duration of
Special Event.
10. The number and types of animals and vehicles that are part of the Special Event.
11. The location and size of tents, awnings, canopies, food service booths, or other
temporary structures shall be shown on a map.
12. Details for all signage shall be included.
13. The location and orientation of loudspeakers and any other amplifi cation devices
shall be shown on a map.
14. Details regarding food service including planned cooking.
15. Details regarding whether alcohol will be sold or allowed.
16. Details for planned amusement rides.
17. Details regarding any traffi c control plan.
18. Map(s) showing streets and pedestrian ways that are impacted as well as site setup
indicating all equipment that will be used by the Special Event.
19. Proof of insurance for the Special Event.
20. For Parades also include:
Â- A route map.
Â- Approximate number of participants and type of participants (ex. Animals, fl oats,
etc.)
21. Express indication if the Applicant is requesting authorization to use the Entertainment
Destination Center (EDC) during the Special Event, and if so, a description
of the intended use of EDC common areas, including anticipated areas of alcohol
consumption.
22. Any other information which the City Manager or designee fi nd necessary.
SECTION 5. INSURANCE
All applicants, by virtue of the application, agree to indemnify and hold the City harmless
from any liability as a result of their activity pursuant to the Special Event Permit. Additionally, all
applicants shall procure and maintain at all times during their use of public facilities pursuant to
a Special Event Permit insurance in such amounts and with such coverage as shall reasonably be
required by the City and shall name the City as an additional insured on all coverage. The amounts
and type of insurance required, if any, shall be determined by the City Manager, based upon the
nature of the activity and the risk involved. An applicant shall provide the City with a certifi cate
from an insurer evidencing such coverage prior to applicantÂ's use of the public facility, and within
the time prescribed by the City Manager. The certifi cate shall also provide that the insurer shall give
the City reasonable advance notice of insurerÂ's intent to cancel any insurance coverage.
To avoid interference with protected rights of speech and assembly, when the permit requirements
set forth herein for the issuance of a Special Event Permit require a certifi cate of insurance,
an applicant under this ordinance shall only be required to provide insurance based upon
needs directly associated with the event and not on the basis of possible disruption of the event by
protestors or other persons who might be opposed to the speech or assembly. The City Manager
may waive such insurance requirements in the interest of permitting protected speech and assembly
to occur when an applicant provides evidence of fi nancial inability to obtain insurance at a reasonable
cost.
SECTION 6. FEES AND COSTS
A. The Ashland Board of City Commissioners authorizes the City Manager or his designee
to establish Special Event Permit Fees.
B. Applicant shall pay all required fees with the Special Event Permit Application. Applicant
shall also be required to pay all fees and costs required by other City ordinances to
conduct specifi c activities in conjunction with or as part of a Special Event.
C. If the City determines that a Special Event may require the special attention and involvement
of City personnel or City facilities, the City shall notify the Applicant. Prior to
issuance of a Special Event Permit:
1. Applicant and City shall agree upon the estimated costs the City will incur specifi -
cally as a result of the Special Event and Applicant shall pay not less than 75% of the
estimated costs upon receipt of the permit. After the conclusion of the event, the City
will review all City costs incurred and provide to Applicant a fi nal billing statement
which shall be due and payable upon receipt. If actual costs are less than the estimate
received, a refund shall be provided to Applicant; and
2. Applicant shall agree in writing to pay any additional costs to the City subsequently
incurred as a result of the Special Event within fi ve (5) days of the date upon which the
City informs the Applicant of the amount of such additional costs.
D. No Special Event Permit Fee shall be charged for a First Amendment Event. An Applicant
for a Special Event Permit shall pay fees for street closures to conduct specifi c
activities in conjunction with or as part of a First Amendment Event, and any other costs,
fees, etc. incurred by the City for personnel costs directly related to the First Amendment
Event including Police and Streets DepartmentsÂ' overtime, but the amount of the
fees shall not be in excess of the CityÂ's actual cost to close the street(s) for traffi c control
and additional personnel fees and costs. The City Manager, may, in his discretion, waive
payment of costs and fees for First Amendment events if the applicant lacks the fi nancial
resources to pay the fee.
SECTION 7. TIMEFRAMES AND DEADLINES
A. A Special Event Permit Application shall be fi led no less than 45 days before the commencement
of the proposed Special Event. The City Manager or his designee may consider
a Special Event Application that is fi led less than 45 days before the commencement
of the proposed Special Event where good and compelling cause is shown.
B. The City may issue a Special Event Permit for a First Amendment Event when the
Special Event Permit Application is fi led less than 45 days before the commencement of
the First Amendment Event provided there is adequate time for the City to process the
Application and to assure that there are adequate traffi c measures in place for the orderly
movement of the First Amendment Event participants and traffi c. The City and the Applicant
shall communicate with the police department and fi re department prior to the
First Amendment Event.
C. When a timeframe or deadline established in this Section results in an Application
being due on a weekend, holiday or a day the City is closed for business, the Application
shall be due on the business day immediately following said weekend, holiday or closed
business day.
SECTION 8. STANDARDS FOR ISSUANCE OF SPECIAL EVENT PERMIT
A Special Event Permit will be issued if the City Manager, or his designee, fi nds that the
following standards for issuance of a Special Event Permit are met:
1. The Special Event will not unnecessarily interrupt the safe and orderly movement of
traffi c near its location or route.
2. The Special Event will not require the diversion of such a number of police offi cers to
properly police the Special Event locale or line of movement and the adjacent areas as to
prevent adequate police protection for the remainder of the City.
3. The concentration of people, animals, and vehicles at assembly points will not unduly
interfere with proper fi re and police protection or ambulance service to areas near such
assembly points or the City.
4. A Parade is scheduled to move from its point of origin to its point of termination without
unreasonable delays in route.
5. Other licenses and permits, restrictions, regulations, fees for the City services, safeguards
or other conditions deemed necessary by individual City departments for the
safe and orderly conduct of a Special Event are requested, submitted, and approved
(i.e. health permit applications, agreement with police department for police coverage,
agreement with public works department regarding cost associated with street closure,
etc.).
6. A proper application for issuance of a Special Event Permit has been received with all
necessary information and no grounds for denial of an application as hereinafter specifi
ed exist.
7. The use of amplifi cation devices in the requested special event will not result in unreasonably
loud noise in violation of the CityÂ's noise ordinance - Ordinance No. 108, Series
of 2008, as amended; or if such amplifi cation devices may result in noise levels in excess
of those allowed under said ordinance, the City Manager, or his designee, fi nds that:
a. The use of amplifi cation devices otherwise in violation of the CityÂ's Noise Ordinance
within the context of the special event requested will not unduly deprive the
public of safe, comfortable, convenient and peaceful enjoyment of public streets,
parks, businesses or residences adjacent to the parameters of the Special Event, and
b. The use of amplifi cation equipment otherwise in violation of the Ashland Noise
Ordinance within the context of the Special Event requested will not unduly interfere
with the usual and customary operation of a school, church or place of worship, or
courthouse, and
c. The use of amplifi cation devices otherwise in violation of the City Noise Ordinance
within the context of the Special Event requested will not unduly interfere with the
conduct of another previously approved Special Event.
8. If the Applicant has requested authorization to use the EDC, the Applicant has submitted
all information required for EDC activation, and the City Manager or their designee
has approved such request in accordance with the EDC ordinance.
SECTION 9. DENIAL OR REVOCATION OF A PERMIT
A. The City Manager, or his designee, shall deny issuance of a Special Event Permit if:
1. The Special Event will confl ict in time or location with another Special Event or
event.
2. The Applicant fails to comply with the regulations of this ordinance or any other
City ordinance or any other applicable law.
3. The Applicant makes or allows the making of a false or misleading statement or
omission of material fact on a Special Event Application.
4. The Applicant has violated this ordinance or has had a Special Event Permit revoked
within the preceding twelve (12) months.
5. The Applicant fails to provide proof of a license or permit required by any City
ordinance or by other applicable law for the Special Event.
6. The Applicant fails to provide proof that the insurance requirements for the Special
Event have been met.
7. The Special Event would severely hinder the delivery of normal or emergency public
services or constitutes a public threat.
8. The Applicant fails to timely pay any costs associated with the proposed issuance
of the Special Event Permit.
B. If the City Manager, or his designee, determines that the Special Event Permit shall be
denied, the City Manager, or his designee, shall consider alternatives to the time, place
or manner of the Special Event that would allow the Special Event to occur.
C. A Special Event Permit shall be revoked upon the following conditions:
1. If the police chief, fi re chief, risk manager, building offi cial or other City offi cial,
or their designated representatives, fi nd that any of the provisions of this ordinance,
another City ordinance, or other applicable law is being violated, they shall immediately
notify the City Manager, or his designee, and based on that information, the City
Manager, or his designee, shall determine whether the Special Event Permit shall be
revoked. Continued on Next Page
PUBLIC NOTICE
ORDINANCE NO. 178, 2025
AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AMENDING THE RULES AND
REGULATIONS FOR ANY SPECIAL EVENT OCCURRING UPON OR WITHIN CITY PROPERTY,
STREETS, SIDEWALKS, RIGHTS-OF-WAY AND PARKS OF THE CITY OF ASHLAND TO
BE KNOWN AND COMMONLY REFERRED TO AS THE Â"SPECIAL EVENT ORDINANCEÂ" AND
REPEALING ORDINANCE NO. 157, SERIES OF 2020, AS PREVIOUSLY AMENDED BY ORDINANCE
NO. 103, SERIES OF 2022, AND ORDINANCE NO. 178, SERIES OF 2022.
* * * * * * * * * * * * * * * *
WHEREAS, the City recognizes the continued need to encourage and promote events
for the greater good, cultural diversity and promotion of the City. Some gatherings and organized
activities, due to their size and special requirements, may place unique demands on public resources
or pose a danger to public health, safety and welfare. In order to plan for these demands on public
resources and ensure that public health and safety is protected, it is necessary that the City receive
advance notice of these events. The provisions of this Chapter are intended to address those concerns
and are not intended to place unnecessary burden on any right of association or freedom of
expression. This ordinance shall be known as the Â"Special Event Ordinance.Â"
NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF ASHLAND, KENTUCKY:
SECTION 1. DEFINITIONS.
Applicant means a person who has fi led a written application for a Special Event Permit.
City means the City of Ashland, Kentucky.
City Park means any property in the City designated as a park, playground, recreational
facility, swimming pool or hike and bike path, specifi cally including without limitation, Central
Park, the Port of Ashland and Broadway Square, and shall include buildings, stages, parking lots
and driveways in such areas.
First Amendment Activity means all expressive and associative activity on public
streets, sidewalks and in parks, that is protected by the United States and Kentucky Constitutions,
including speech, press, assembly and the right to petition, but does not include commercial advertising.
First Amendment Event means an event where the sole or principal object is First
Amendment Activity.
Parade means any assembly, march, demonstration or procession upon public streets,
sidewalks or parks within the City including persons, animals, or vehicles that is reasonably likely to
interfere with the normal fl ow or regulation of traffi c or use of streets, sidewalks, parks and related
facilities.
Permittee means the person to whom a Special Event Permit is granted pursuant to this
Ordinance.
Person means any individual, entity, association or organization.
Special Event means a temporary event, gathering or organized activity, including but
not limited to Parades, bike races, marathons, walk-a-thons, charity running events, fi reworks displays,
concerts, carnivals, other types of races and festivals, First Amendment Events, or any other
event which involves one or more of the following activities:
1. Closing a public street;
2. Blocking or restricting City-owned property;
3. Blocking or restricting usual and customary use of or access to City streets, sidewalks,
or rights-of-way;
4. Blocking or restricting access to or limiting use of City Parks;
5. Sale of merchandise, food or beverages on City-owned property;
6. Erection of a tent on City-owned property;
7. Installation of a stage, band-shell, trailer, van, portable building, grandstand or bleachers
on City-owned property or exclusive use of such existing facilities;
8. Placement of temporary no-parking signs in a public right-of-way or on City-owned
property; or
9. Placement of pedestrian boundary markers on City-owned property.
Special Event Permit means written authorization from the City Manager or his designee
to hold a specifi c Special Event.
SECTION 2. PERMIT REQUIRED
A. It shall be unlawful for any Person to hold a Special Event, sponsor a Special Event or
cause a Special Event to be held without fi rst having obtained a Special Event Permit from
the City. Any person violating this section of this ordinance shall be subject to a fi ne of not
less than $100.00 nor more than $1,000.00 per occurrence.
B. No Special Event Permit shall be denied, nor shall the Applicant be given less favorable
consideration as to time, manner, or place based upon:
1. race, color, creed, religion, gender, domestic relationship status, sexual orientation,
transgender, gender identity or gender expression, national origin, or political affi liation
of the Applicant and/or the participants of the Special Event;
2. the message of the Special Event, or the identity or associational relationships of
the Applicant and/or participants; or
3. any assumption or predictions as to the amount of hostility which may be aroused
in the public by the content of speech or message conveyed by the Special Event, provided
that reasonable accommodation as to time, manner, and place may be required
in order for the City to provide the resources necessary for police, fi re and emergency
services to preserve and protect public health, safety and welfare.
C. A Special Event Permit is not required for:
1. Processions of vehicles operated in compliance with ordinary traffi c laws or a procession
of pedestrians along or upon public sidewalks, public parks, or private property;
or
2. First Amendment Activity conducted entirely on sidewalks, in public parks or on
private property which does not interfere with the natural fl ow or progress of traffi c,
or the use of streets, sidewalks, parks or related facilities, other previously scheduled
events; or
3. Events conducted under the supervision of or with the permission of a governmental
entity on property owned, leased, or operated by a governmental entity other
than the City, if the event does not require the closing or rerouting of a public street,
the entity employs certifi ed peace offi cers to provide security for the event, and the
entity adopts and provides to the City, a written plan addressing emergency services,
crowd, traffi c and parking control.
SECTION 3. APPLICATION FOR PERMIT
A Special Event Permit shall not be issued until a completed Special Event Permit Application
has been fi led with the City Manager upon the form developed by the City Manager for that
purpose, together with any additional information requested, and payment of all applicable fees are
received by the City.
SECTION 4. PERMIT APPLICATION REQUIREMENTS
A. Applicant shall fi le a Special Event Permit Application with the City upon forms
provided by the City.
B. The Special Event Permit Application shall set forth as a minimum the following
information:
1. The name, address and telephone number of the Applicant and the name, address
and telephone number of ApplicantÂ's designated representative if Applicant is an entity,
association or organization.
2. The name, address and telephone number of the Person conducting the Special
Event if diff erent from the Applicant with a written statement from the Person conducting
the Special Event showing ApplicantÂ's authority to make the Special Event
Permit Application.
3. The name, address and telephone number of the person who will be the event representative
and who will be responsible for conducting the Special Event.
4. The proposed location(s) for the Special Event.
5. The purpose of the Special Event.
6. The date(s) and time(s) the Special Event will start and terminate.
7. The time at which on-site activities in preparation for the Special Event will begin.
8. The date when cleanup of the property will be complete.
9. The approximate number of persons who are attending per day for the duration of
Special Event.
10. The number and types of animals and vehicles that are part of the Special Event.
11. The location and size of tents, awnings, canopies, food service booths, or other
temporary structures shall be shown on a map.
12. Details for all signage shall be included.
13. The location and orientation of loudspeakers and any other amplifi cation devices
shall be shown on a map.
14. Details regarding food service including planned cooking.
15. Details regarding whether alcohol will be sold or allowed.
16. Details for planned amusement rides.
17. Details regarding any traffi c control plan.
18. Map(s) showing streets and pedestrian ways that are impacted as well as site setup
indicating all equipment that will be used by the Special Event.
19. Proof of insurance for the Special Event.
20. For Parades also include:
Â- A route map.
Â- Approximate number of participants and type of participants (ex. Animals, fl oats,
etc.)
21. Express indication if the Applicant is requesting authorization to use the Entertainment
Destination Center (EDC) during the Special Event, and if so, a description
of the intended use of EDC common areas, including anticipated areas of alcohol
consumption.
22. Any other information which the City Manager or designee fi nd necessary.
SECTION 5. INSURANCE
All applicants, by virtue of the application, agree to indemnify and hold the City harmless
from any liability as a result of their activity pursuant to the Special Event Permit. Additionally, all
applicants shall procure and maintain at all times during their use of public facilities pursuant to
a Special Event Permit insurance in such amounts and with such coverage as shall reasonably be
required by the City and shall name the City as an additional insured on all coverage. The amounts
and type of insurance required, if any, shall be determined by the City Manager, based upon the
nature of the activity and the risk involved. An applicant shall provide the City with a certifi cate
from an insurer evidencing such coverage prior to applicantÂ's use of the public facility, and within
the time prescribed by the City Manager. The certifi cate shall also provide that the insurer shall give
the City reasonable advance notice of insurerÂ's intent to cancel any insurance coverage.
To avoid interference with protected rights of speech and assembly, when the permit requirements
set forth herein for the issuance of a Special Event Permit require a certifi cate of insurance,
an applicant under this ordinance shall only be required to provide insurance based upon
needs directly associated with the event and not on the basis of possible disruption of the event by
protestors or other persons who might be opposed to the speech or assembly. The City Manager
may waive such insurance requirements in the interest of permitting protected speech and assembly
to occur when an applicant provides evidence of fi nancial inability to obtain insurance at a reasonable
cost.
SECTION 6. FEES AND COSTS
A. The Ashland Board of City Commissioners authorizes the City Manager or his designee
to establish Special Event Permit Fees.
B. Applicant shall pay all required fees with the Special Event Permit Application. Applicant
shall also be required to pay all fees and costs required by other City ordinances to
conduct specifi c activities in conjunction with or as part of a Special Event.
C. If the City determines that a Special Event may require the special attention and involvement
of City personnel or City facilities, the City shall notify the Applicant. Prior to
issuance of a Special Event Permit:
1. Applicant and City shall agree upon the estimated costs the City will incur specifi -
cally as a result of the Special Event and Applicant shall pay not less than 75% of the
estimated costs upon receipt of the permit. After the conclusion of the event, the City
will review all City costs incurred and provide to Applicant a fi nal billing statement
which shall be due and payable upon receipt. If actual costs are less than the estimate
received, a refund shall be provided to Applicant; and
2. Applicant shall agree in writing to pay any additional costs to the City subsequently
incurred as a result of the Special Event within fi ve (5) days of the date upon which the
City informs the Applicant of the amount of such additional costs.
D. No Special Event Permit Fee shall be charged for a First Amendment Event. An Applicant
for a Special Event Permit shall pay fees for street closures to conduct specifi c
activities in conjunction with or as part of a First Amendment Event, and any other costs,
fees, etc. incurred by the City for personnel costs directly related to the First Amendment
Event including Police and Streets DepartmentsÂ' overtime, but the amount of the
fees shall not be in excess of the CityÂ's actual cost to close the street(s) for traffi c control
and additional personnel fees and costs. The City Manager, may, in his discretion, waive
payment of costs and fees for First Amendment events if the applicant lacks the fi nancial
resources to pay the fee.
SECTION 7. TIMEFRAMES AND DEADLINES
A. A Special Event Permit Application shall be fi led no less than 45 days before the commencement
of the proposed Special Event. The City Manager or his designee may consider
a Special Event Application that is fi led less than 45 days before the commencement
of the proposed Special Event where good and compelling cause is shown.
B. The City may issue a Special Event Permit for a First Amendment Event when the
Special Event Permit Application is fi led less than 45 days before the commencement of
the First Amendment Event provided there is adequate time for the City to process the
Application and to assure that there are adequate traffi c measures in place for the orderly
movement of the First Amendment Event participants and traffi c. The City and the Applicant
shall communicate with the police department and fi re department prior to the
First Amendment Event.
C. When a timeframe or deadline established in this Section results in an Application
being due on a weekend, holiday or a day the City is closed for business, the Application
shall be due on the business day immediately following said weekend, holiday or closed
business day.
SECTION 8. STANDARDS FOR ISSUANCE OF SPECIAL EVENT PERMIT
A Special Event Permit will be issued if the City Manager, or his designee, fi nds that the
following standards for issuance of a Special Event Permit are met:
1. The Special Event will not unnecessarily interrupt the safe and orderly movement of
traffi c near its location or route.
2. The Special Event will not require the diversion of such a number of police offi cers to
properly police the Special Event locale or line of movement and the adjacent areas as to
prevent adequate police protection for the remainder of the City.
3. The concentration of people, animals, and vehicles at assembly points will not unduly
interfere with proper fi re and police protection or ambulance service to areas near such
assembly points or the City.
4. A Parade is scheduled to move from its point of origin to its point of termination without
unreasonable delays in route.
5. Other licenses and permits, restrictions, regulations, fees for the City services, safeguards
or other conditions deemed necessary by individual City departments for the
safe and orderly conduct of a Special Event are requested, submitted, and approved
(i.e. health permit applications, agreement with police department for police coverage,
agreement with public works department regarding cost associated with street closure,
etc.).
6. A proper application for issuance of a Special Event Permit has been received with all
necessary information and no grounds for denial of an application as hereinafter specifi
ed exist.
7. The use of amplifi cation devices in the requested special event will not result in unreasonably
loud noise in violation of the CityÂ's noise ordinance - Ordinance No. 108, Series
of 2008, as amended; or if such amplifi cation devices may result in noise levels in excess
of those allowed under said ordinance, the City Manager, or his designee, fi nds that:
a. The use of amplifi cation devices otherwise in violation of the CityÂ's Noise Ordinance
within the context of the special event requested will not unduly deprive the
public of safe, comfortable, convenient and peaceful enjoyment of public streets,
parks, businesses or residences adjacent to the parameters of the Special Event, and
b. The use of amplifi cation equipment otherwise in violation of the Ashland Noise
Ordinance within the context of the Special Event requested will not unduly interfere
with the usual and customary operation of a school, church or place of worship, or
courthouse, and
c. The use of amplifi cation devices otherwise in violation of the City Noise Ordinance
within the context of the Special Event requested will not unduly interfere with the
conduct of another previously approved Special Event.
8. If the Applicant has requested authorization to use the EDC, the Applicant has submitted
all information required for EDC activation, and the City Manager or their designee
has approved such request in accordance with the EDC ordinance.
SECTION 9. DENIAL OR REVOCATION OF A PERMIT
A. The City Manager, or his designee, shall deny issuance of a Special Event Permit if:
1. The Special Event will confl ict in time or location with another Special Event or
event.
2. The Applicant fails to comply with the regulations of this ordinance or any other
City ordinance or any other applicable law.
3. The Applicant makes or allows the making of a false or misleading statement or
omission of material fact on a Special Event Application.
4. The Applicant has violated this ordinance or has had a Special Event Permit revoked
within the preceding twelve (12) months.
5. The Applicant fails to provide proof of a license or permit required by any City
ordinance or by other applicable law for the Special Event.
6. The Applicant fails to provide proof that the insurance requirements for the Special
Event have been met.
7. The Special Event would severely hinder the delivery of normal or emergency public
services or constitutes a public threat.
8. The Applicant fails to timely pay any costs associated with the proposed issuance
of the Special Event Permit.
B. If the City Manager, or his designee, determines that the Special Event Permit shall be
denied, the City Manager, or his designee, shall consider alternatives to the time, place
or manner of the Special Event that would allow the Special Event to occur.
C. A Special Event Permit shall be revoked upon the following conditions:
1. If the police chief, fi re chief, risk manager, building offi cial or other City offi cial,
or their designated representatives, fi nd that any of the provisions of this ordinance,
another City ordinance, or other applicable law is being violated, they shall immediately
notify the City Manager, or his designee, and based on that information, the City
Manager, or his designee, shall determine whether the Special Event Permit shall be
revoked. Continued on Next Page
Posted Online 2 weeks ago
